During the grant period, all Pennsylvania Nita M. Lowey 21st Century Community Learning Center (21st CCLC) grantees are required to update and/or submit the following reporting elements:
- Grantee Dashboard
- Quarterly Performance Report
- Annual Summative Reports
- Local Evaluation Report
REMINDER: Never send individual student data to PDE.
In an effort improve data access, 21st CCLC programs update and utilize an online dashboard system. This system was developed with the intent to improve efficiency of several administrative and data collection elements. Note: A Contact Information Form (CIF) is no longer required.
Key features of the system include:
- Grantee reporting and contact information at a glance
- An online Contact Information Form and automatic notification process
- Collection of participation counts
- An interactive Center and Feeder Schools module
- Data export functions
Each grant’s primary contact has an account in the online system and only has access to their own grant(s). If there has been a change to your primary contact email, please contact Leslie McConnell (firstname.lastname@example.org) to make this change.
Quarterly Performance Report (QPR)
QPRs are submitted for each term of the school year to the Center for Schools and Communities at QPR@csc.csiu.org. These reports contain information about the grantees’ program operation, program implementation, enrollment, budget and other critical elements. The reporting terms are:
- Term 1 (Beginning of the school year to November 30)
- Term 2 (December 1 to February 28/29)
- Term 3 (March 1 to the end of the school year)
For each term, grantees must complete the Gen & Traditional tab before completing the Alternative tab, if applicable. Directions for completing a Quarterly Performance Report and the template for the current program year, are located on the Allegheny Intermediate Unit’s 21st CCLC Annual Reporting page.
|Entire Summer 2021 Program||Grantee Info
Summer 2021 General & Traditional Instruction Summer 2021 Alternative Instruction
|Friday, October 15, 2021|
|Beginning of School Year – November 30, 2021||Grantee Dashboard||TBD|
|December 1, 2021 – February 28, 2022||Grantee Dashboard||TBD|
|March 1, 2022 – End of School Year||Grantee Dashboard||TBD|
Annual Summative Report
Several annual summative reports capture data that is important for PDE in administering the statewide 21st CCLC program.
- Federal Reporting – 21APR (Annual Performance Report)
- State Reporting – PA Implementation Survey, Operations Spreadsheet and De-identified Student Data Workbook
Each spring the Allegheny Intermediate Unit (AIU) who administers the online Pennsylvania Grantee Report sends the complete list of reports along with due dates and login information.
Local Evaluation Report
After the conclusion of each program year, a local evaluation report need to be submitted. PDE has not issued specific requirements for what the report should look like. However, it should not be identical to your Pennsylvania Grantee Report submissions – you cannot print your submission from this system and turn in as your local evaluation report. Information about expected content of the local evaluation report can be found in the 21st CCLC archived webinars and under Recent Evaluation Presentations on the 21st CCLC Evaluation webpage.
- Annual due date varies (anticipated between October 31 and December 31)
- Submit as soon as possible
- PDE issues reminders several months after the program year ends
Submit local evaluation reports to Leslie McConnell at the AIU after the conclusion of each program year.